StayAhead Education Staff Portal
Version 1.0
Effective Date: October 28, 2025
Last Updated: October 28, 2025
These Terms and Conditions ("Terms", "Agreement") constitute a legally binding agreement between you ("User", "You", "Your") and StayAhead Education ("StayAhead", "Company", "We", "Us", "Our") governing your access to and use of the StayAhead Education Staff Portal (the "Portal", "Service", "Platform").
By accessing or using the Portal, you acknowledge that you have read, understood, and agree to be bound by these Terms, as well as our Privacy Policy, which is incorporated herein by reference. If you do not agree to these Terms, you must not access or use the Portal.
These Terms apply to all users of the Portal, including but not limited to Teachers, Academic Supervisors, Location Managers, Administrators, and Account Owners (collectively, "Staff Users").
The StayAhead Education Staff Portal is a web-based application designed to facilitate educational data management and analytics. The Portal provides Staff Users with tools to:
The Portal is provided as a Software-as-a-Service (SaaS) platform accessible via web browser.
You must be at least 18 years of age and authorized by StayAhead Education or an affiliated educational institution to access the Portal. By using the Portal, you represent and warrant that you meet these eligibility requirements.
You are responsible for maintaining the confidentiality of your account credentials and for all activities that occur under your account. You agree to:
You acknowledge that StayAhead is not liable for any loss or damage arising from your failure to maintain account security.
You expressly acknowledge and agree that all data entered into, generated by, or processed through the Portal ("System Data"), including but not limited to:
shall be and remain the sole and exclusive property of StayAhead Education, subject only to applicable data protection laws and the rights expressly granted to data subjects under such laws.
By using the Portal and entering data into the system, you hereby grant to StayAhead a perpetual, irrevocable, worldwide, royalty-free, transferable, sublicensable license to use, reproduce, process, adapt, modify, publish, transmit, display, and distribute such data for any purpose, including but not limited to:
The Portal, including all software, code, designs, graphics, interfaces, documentation, and content (excluding User-submitted data), is owned by StayAhead Education and protected by copyright, trademark, patent, trade secret, and other intellectual property laws.
You are granted a limited, non-exclusive, non-transferable, revocable license to access and use the Portal solely for its intended educational purposes during the term of your authorized access.
You shall not:
By using the Portal, you expressly consent to the collection, processing, storage, and use of all data entered into or generated by the system, including personal data of students, staff, and other individuals, subject to applicable data protection laws.
You acknowledge and agree that StayAhead may use System Data to:
StayAhead may aggregate and anonymize System Data to create datasets that do not identify individuals or specific institutions. Such anonymized data may be used, shared, or licensed without restriction for research, analysis, benchmarking, marketing, or any other lawful purpose.
StayAhead may analyze usage patterns, system performance, and educational outcomes to generate insights that improve the Portal's functionality, user experience, and educational effectiveness.
StayAhead is committed to compliance with the General Data Protection Regulation (GDPR) and other applicable data protection laws. Our processing of personal data is governed by our Privacy Policy, which details:
Individuals whose personal data is processed through the Portal may have rights under applicable data protection laws, including:
Requests to exercise these rights should be directed to: privacy@stayahead.education
StayAhead implements appropriate technical and organizational measures to protect System Data against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission or storage is completely secure, and StayAhead cannot guarantee absolute security.
In the event of a data breach that is likely to result in a risk to individuals' rights and freedoms, StayAhead will notify affected parties and relevant supervisory authorities in accordance with applicable legal requirements.
You agree to use the Portal in compliance with all applicable laws, regulations, and institutional policies, including but not limited to:
You shall not use the Portal to:
You are responsible for ensuring the accuracy, completeness, and currency of all data you enter into the Portal. StayAhead relies on your professionalism and diligence in maintaining data quality.
As an educational professional, you agree to use the Portal in a manner consistent with your professional obligations, ethical standards, and the best interests of students.
StayAhead strives to maintain Portal availability but does not guarantee uninterrupted or error-free access. The Portal may be unavailable due to:
StayAhead reserves the right to modify, suspend, or discontinue any aspect of the Portal at any time, with or without notice. This includes adding or removing features, changing functionality, or updating the user interface.
StayAhead may automatically update the Portal to improve performance, security, or functionality. You consent to such automatic updates and acknowledge that these Terms will apply to all updated versions.
The Portal may integrate with or provide links to third-party services, applications, or websites. StayAhead is not responsible for:
Your use of third-party services is governed by their respective terms and conditions.
THE PORTAL IS PROVIDED ON AN "AS IS" AND "AS AVAILABLE" BASIS WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, STAYAHEAD DISCLAIMS ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO:
STAYAHEAD DOES NOT WARRANT THAT:
Some jurisdictions do not allow the exclusion of implied warranties, so some of the above exclusions may not apply to you.
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL STAYAHEAD EDUCATION, ITS DIRECTORS, OFFICERS, EMPLOYEES, AGENTS, AFFILIATES, OR LICENSORS BE LIABLE FOR ANY:
Including but not limited to:
In any event, StayAhead's total aggregate liability arising out of or related to these Terms or the Portal shall not exceed the greater of:
You acknowledge that the limitations of liability set forth in this Section 11 are fundamental elements of the basis of the agreement between you and StayAhead, and that StayAhead would not provide the Portal without such limitations.
Nothing in these Terms shall limit or exclude liability for:
You agree to indemnify, defend, and hold harmless StayAhead Education, its parent companies, subsidiaries, affiliates, directors, officers, employees, agents, contractors, and licensors from and against any and all claims, liabilities, damages, losses, costs, expenses, and fees (including reasonable attorneys' fees) arising from or relating to:
StayAhead reserves the right to assume exclusive defense and control of any matter subject to indemnification by you, and you agree to cooperate with StayAhead's defense of such claims.
StayAhead reserves the right to suspend or terminate your access to the Portal, immediately and without notice, for any reason, including but not limited to:
You may discontinue use of the Portal at any time by ceasing to access the system. However, your obligations under these Terms (including Sections 4, 10, 11, 12, and 14) shall survive termination.
Upon termination:
StayAhead is not obligated to provide refunds or compensation for any reason related to termination or suspension of access.
These Terms shall be governed by and construed in accordance with the laws of England and Wales, without regard to its conflict of law provisions.
Subject to the arbitration provisions below, you agree that any legal action or proceeding arising out of or related to these Terms or the Portal shall be brought exclusively in the courts of England and Wales, and you consent to the personal jurisdiction of such courts.
For disputes not exceeding £25,000, the parties agree to first attempt resolution through binding arbitration administered by a mutually agreed upon arbitration service, in accordance with its applicable rules. The arbitration shall be conducted in English in London, England.
YOU AGREE THAT ANY DISPUTE RESOLUTION PROCEEDINGS WILL BE CONDUCTED ONLY ON AN INDIVIDUAL BASIS AND NOT IN A CLASS, CONSOLIDATED, OR REPRESENTATIVE ACTION.
Nothing in this Section 14 shall prevent StayAhead from seeking injunctive or other equitable relief in any court of competent jurisdiction to protect its intellectual property rights or confidential information.
If you access the Portal from outside England and Wales, you are responsible for compliance with local laws and regulations. StayAhead makes no representation that the Portal is appropriate or available for use in all jurisdictions.
StayAhead reserves the right to modify, amend, or update these Terms at any time, in its sole discretion. Changes may be made to reflect:
When we make material changes to these Terms, we will:
Your continued access to or use of the Portal after the effective date of revised Terms constitutes your acceptance of such changes. If you do not agree to the modified Terms, you must discontinue use of the Portal.
StayAhead may maintain a version history of these Terms. Previous versions may be available upon request.
These Terms, together with our Privacy Policy and any other legal notices or policies published on the Portal, constitute the entire agreement between you and StayAhead regarding the Portal and supersede all prior or contemporaneous understandings and agreements.
If any provision of these Terms is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be modified to the minimum extent necessary to make it valid and enforceable, or if such modification is not possible, the provision shall be severed from these Terms. The remaining provisions shall continue in full force and effect.
StayAhead's failure to enforce any right or provision of these Terms shall not constitute a waiver of such right or provision. Any waiver must be in writing and signed by an authorized representative of StayAhead.
You may not assign, transfer, or delegate these Terms or your rights and obligations hereunder without StayAhead's prior written consent. StayAhead may freely assign these Terms without restriction. Any attempted assignment in violation of this provision shall be void.
StayAhead shall not be liable for any delay or failure to perform resulting from causes outside its reasonable control, including but not limited to:
Nothing in these Terms creates a partnership, joint venture, agency, employment, or fiduciary relationship between you and StayAhead. You have no authority to bind StayAhead or make commitments on its behalf.
Section headings in these Terms are for convenience only and shall not affect the interpretation of any provision.
These Terms are drafted in English. Any translation is provided for convenience only. In the event of any conflict between the English version and a translation, the English version shall prevail.
These Terms do not confer any rights or remedies upon any person or entity other than the parties and their respective successors and permitted assigns.
You consent to receive communications from StayAhead electronically, including via email or by posting notices on the Portal. You agree that all agreements, notices, disclosures, and other communications provided electronically satisfy any legal requirement that such communications be in writing.
For questions, concerns, or requests regarding these Terms, please contact:
StayAhead Education
Legal Department
Email: legal@stayahead.education
Privacy Inquiries: privacy@stayahead.education
Support: support@stayahead.education
Mailing Address:
StayAhead Education
[Physical Address to be Provided]
United Kingdom
BY CLICKING "I ACCEPT," ACCESSING THE PORTAL, OR USING ANY PART OF THE SERVICE, YOU ACKNOWLEDGE THAT YOU HAVE READ, UNDERSTOOD, AND AGREE TO BE BOUND BY THESE TERMS AND CONDITIONS.
IF YOU DO NOT AGREE TO THESE TERMS, YOU MUST NOT ACCESS OR USE THE STAYAHEAD EDUCATION STAFF PORTAL.
Document Control
This document is a legally binding agreement. It is recommended that you print or save a copy for your records.